NIPS

MEMBERSHIP OF THE INSTITUTE

NIPS MEMBERSHIP

The idea of establishing as professional body of The Nigerian Institute of Professional Secretaries in Nigeria was first proposed in 1998 by Graduates in Secretarial Administration from various organizations in Nigeria. This proposal materialized when on the 1^st of January 2003, The Nigerian Institute of Professional Secretaries (NIPS) was Established by Act 1990, was inaugurated in Lagos.

Aims and Objectives for which the Institute is established are:

1. To promote the science and encouragement of Secretarial Administration and business education in Nigeria and to increase the knowledge relating to Secretarial and Business Education and to promote dissemination.
2. To promote the establishment and maintenance of standards of competence and conduct of those engaged and interested to engage in the Secretarial Profession and to foster and maintain a high standard of Professionalism in the field of Secretarial Administration.
3. To organize, hold lectures, seminars, workshops, conferences, luncheons, dinners, and in-service training to improve the professional standards of our members and conduct examinations in Secretarial studies and award Diploma Certificates.
4. To print and distribute Newsletters, Bulletins, Magazines to members, to receive Articles from members for publication in our bulletins, journals, newsletters, etc. Such articles may be centered on promotions, marriage, and deaths, religious matters, academic and professional materials, words of encouragement to Student Members, etc
5. To serve as an employment bureau for all members and liaise with employers of labour in respect of job opportunities for all members in general and to provide professional consultative advice for members and the public at large, establish a Library and Research Centre for the use of its members and the general public, and
6. To do any other things that are necessary to accomplish the above objectives.

These objectives are achieved through strict standards of qualification for Membership, the promotion of strict code of professional conduct which every Member must respect, debates, conferences, workshops, study groups, dinners, luncheons, etc., addressed by distinguished academic and professionals.

In business in which professionalism is of growing importance, perhaps the main benefit of becoming a NIPS member is that it gives recognition to a high personal performance, obtaining information from other countries through the Institute's journals. The designatory letters indicate that the holders have acquired the basic professional standards laid down by the Institute. NIPS is increasingly being recognized by employers of labour, and the general public as the true mark of professionalism in Secretarial Management.

There are other benefits to be gained by Members, these include:

1. A direct involvement with a growing body of Senior Professionals, exchanging ideas and setting new standards.
2. A Unique opportunity for self-development. NIPS members have frequent opportunities to up-date and expand their knowledge and skills. Self-development in NIPS is an on-going process.
3. An access to information and service: NIPS Headquarters and full-time personnel serve as clearing houses for information on consulting strategies and techniques, journals, newsletters, and special reports keep members informed about emerging issues in the profession.
4. Client Information: NIPS maintains extensive information regarding business development and skills. NIPS Members are usually cited for client selection because of their credentials.
5. Publication: Several publications are issued by the Institute from time to time, presenting viewpoints, information on the state of the arts, new development of interest and others whose expertise have a bearing on the practice of Secretarial Administration and the operation of Secretarial Technology.

OTHER BENEFITS TO MEMBERS:

1. ATTENDING MEETINGS: Annual General Meetings, Conferences, Luncheons, Dinners, Seminars, Workshops, etc., organized by the Institute at reduced rates.
2. Celebrating "THE SECRETARY WEEK": once a year.
3. To make use of the Institute’s Employment Register/Consultancy Services.
4. To assist student members, pass their professional examinations at first attempt by providing them with lectures, useful hand-out notes and office skills with Nigeria and overseas materials, etc.

CONSTITUTION:
The Constitution and Bye-Laws establishing NIPS empowers it to promote and regulate the standards and practice of Secretarial Administration among its members throughout Nigeria. Its members are made up of individuals and corporate professional bodies in Secretarial Training, Administration and practice. A copy of the Constitution will be given to members on admission.

JOB OPPOTUNITIES FOR MEMBERS:
Members and registered Students seeking employment or change of job will find our Job Placement Unit very useful and should always get in touch with the Secretariat for regular up-date on vacancies.

NIPS SECRETARIAL TRAINING CENTRES:
In-service training, Seminars/Workshops, etc., in Secretarial Administration/Management are held at intervals at our Training Centre and other Accredited Centre nationwide. Full details of such courses are circulated to members and organizations well in advance. Kindly contact the Institute for your special requirements.

THE INSTITUTE'S CODE OF PRACTICE AND MEMBERSHIP RULES:
The acceptance of the Institute’s Code of Practice and Rules is mandatory on all members of the Institute and such acceptance of both the Code of Practice and Rules is expressly warranted by the signing of the Institute’s “Application for Membership Form.” It is the duty of all members of the Institute to assist in the implementation and enforcement of the Code of Practice and Rules.

MEMBERSHIP OF THE INSTITUTE:
Membership is by application. Acceptable members would normally possess a University Degree, HND/SCII/ND, and Diploma/Certificate in Secretarial Administration, Computer Studies, and other Office Technology Programmes from the Universities, Polytechnics and other professional Institutions.

PROSPECTIVE MEMBERS will be required to take part in Membership Qualifying Examinations.

HONORARY FELLOWS (CIPS):
Honorary Fellowship grade is conferred exceptionally by the Institute on individuals in recognition of their achievements in various fields of specialization. The award is given to Heads of State, Governors, Ministers, Commissioners, Members of the National Assembly, Permanent Secretaries Directors, Professors, Head of Departments, Chairmen/Chief Executive Officers, Senior Management in private and public Organizations, Members of the Armed Forces and the Police, etc.

THE GRADE FOR MEMBERS ARE:

FELLOWS (FIPS):
This grade is for experienced professionals and holders of B.Sc/HND or its equivalent in Secretarial Administration who have worked for a period of not less than ten (15) years and have been an active member on “MEMBERSHIP GRADE” of the Institute for a period not less than ten (10) years to qualify for consideration.

Senior Secretarial Lecturers in the Universities, Polytechnics, Colleges of Education or Vocational/Technical Colleges, etc., may also be considered for this grade after five (5) active years on “Membership Grade” of the Institute to qualify for consideration.

FULL MEMBER (MIPS):
A seasoned Secretarial Professional with a recognized University Degree, HND, SCII, Business Education (with Secretarial Option) or any other equivalent professional qualification in Secretarial Administration and Office Technology, acceptable to the Council of the Institute but will be required to attend Eight (8) weekends Office proficiency course and sit for Membership Qualifying Examinations.
Exemption may be given for those who have worked for a period not less than five years.

ASSOCIATES (AIPS):
The Associate Membership grade of the Institute is granted to any person who qualified as a secretary. He/she would normally have ND/Diploma/SC IV/VII Certificate, and attend eight (8) week-ends proficiency course and sit for Membership Qualifying Examinations in Secretarial Administration.

Graduates in other disciplines but with Secretarial background may also be considered for admission but will also be required to attend eight weekends Office Orientation course and sit for the Membership Qualifying Examinations.

STUDENT MEMBERSHIP:
This is the lowest grade of membership of the Institute. To be admitted to student membership grade, the applicant must be attending a full/part-time course in Secretarial Studies in Commercial/Vocational/Technical Colleges, Colleges of Education, Polytechnics or at the Universities.

MEMBERSHIP REGISTRATION FEES:

MEMBERSHIP ADMISSION/ON-LINE PROFICIENCY CERTIFICATE EXAMS
(Candidates must fill their application forms online to be able to sit for their examinations ONLINE).

ENTRY REQUIREMENTS:

1. FULL MEMBERSHIP
   Professional Certificate Courses for:

• B.Sc/HND/CSII/PGD holders in Secretarial Administration or Office Technology Management or its equivalents.

Enclosures:

• One Passport
• NYSC Certificate/Copies of Credentials
• Copy of Current C.V

1. ASSOCIATE MEMBERSHIP

Professional courses for:

• ND/NCE/CSIII, in Secretarial Administration/Office Technology Management or its equivalents.

Enclosures:

• One Passport
• NYSC Certificate/Copies of Credentials
• Copy of Current C.V

ADMISSION PROCEDURES:
First Stage – Before a letter of membership Admission is issued, candidates must satisfy the process below:

STUDENT MEMBERSHIP

Revision Materials will be forwarded to candidates after registration.
NOTE:
1(a) First Membership Registration commences from January 2025 to April 2025.
1(b) First Examinations April 2025 (Online).
2(a) Second Membership Registration commences from May 2025 to September 2025.
2(b) Second Examinations September 2025 (Online).
2(c) Third Examinations - November 2023.

Second Stage – Before Induction of members

INDUCTION DATES:
(a) MAY 2025, Lagos
(b) OCTOBER 2025 at the Annual National Secretarial Conference
(c) DECEMBER 2025
Date and Venues will be stated in the Letter of Admission to Candidates.

PAYMENTS OF FEES:

1. Account Name: NIPS Secretarial Training and Development Limited
   Bank Name: Sterling Bank
   Account No.: 0091487468

FOR FURTHER INFORMATION, PLEASE CONTACT

The Registrar

THE NIGERIAN INSTITUTE OF PROFESSIONAL SECRETARIES

Tel: 08034945802, 08122079232

www.nipsecretaries@yahoo.com

THE DIRECTOR-GENERAL

Nigerian Institute of Professional Secretaries

117b. Egbeda-Idimu Road, Orelope Bus Stop, Opp. Almoruff Filling Station Egbeda Lagos State

Tel: 08034945802, 08122079232

Email: nipsecretaries@yahoo.com

Apply for Membership